Invoices taking too long? Stop typing numbers off PDFs
The bill arrives by email. Someone downloads it, reads it, types it into accounts, chases a sign off, then files it. That is a job disguised as 'a quick bit of admin'. We take the typing and chasing out.
Owners tell us invoices are 'fine' until they count the hours. Ten minutes each, a couple of hundred a month, and you have a part-time role nobody planned for. Late posting means late payment and messy books.
We set up a simple path: invoice arrives, details are pulled out, obvious checks run, the right person approves on their phone, it lands in Xero, QuickBooks, or Sage. Odd ones still go to a human.
How we solve it
Proven solutions to fix invoices taking too long
Read the invoice for you
Supplier, date, total, VAT, line items. Pulled from the PDF or email so nobody rekeys them. Wrong or unclear ones get parked for a person.
Approvals without chasing
Small bills can go through on a rule. Bigger ones ping the right person. Reminders happen without you writing 'just chasing this'.
Straight into your accounts
Coded and recorded in the software you already use. You still see what went through. You stop living in a pile of attachments.
Industries we help with this
Same problem shows up in these trades and professions. The fix is the same idea. built around how you actually work.
Same cluster
Diary, quotes, money. Related problems, one step up or down.
How many invoices do you touch a month?
Tell us roughly. We will say whether automation is worth it. Reply within 24 hours.